Managed SaaS Applications

The Managed SaaS Applications page lists all the SaaS applications currently under management in SaaS Management. To see SaaS Application Details, click the application name.

Accessing the Managed SaaS Applications

To access the Managed SaaS Applications page, go to the SaaS menu and select Managed SaaS Applications.

Managed SaaS Applications Data Updates

It may take up to one hour to see data updates in the following Managed SaaS Applications table columns:

• Annual Spend

• Licenses

• Assigned Users

• Active Users.

Managed SaaS Applications Tasks

The following links describe the Managing SaaS Applications tasks you can perform on this page:

• Adding an Application

• Optimizing SaaS Spend

• Setting Activity Thresholds

• Tracking User Activity

• Discovering Shadow Spend

• Microsoft Power BI Reporting for Managed Applications

Managed SaaS Applications UI Overview

The following tables describe columns, buttons, icons, and filtering options in the Managed SaaS Applications page.

• Add Application Buttons and Icons

• Managed SaaS Applications Buttons and Icons

• Managed SaaS Applications Columns

• Category Slideout Columns

• Sub-Category Slideout Columns

Add Application Buttons and Icons

The following table describes the buttons and icons on the Add Application page.

Button or Icon	Description
Add Application	Adds applications to your list of Managed SaaS Applications . For details, read Managing SaaS Applications. Before using the Search field, the Add Application page by default displays all integrated applications in alphabetical order.
Application Card	Each card includes the application name and vendor name. For integrated applications, the card has a tooltip icon on the top right corner. Hovering over the icon displays the tooltip text: “Direct integration available”.
Search	Search results are based on both application name and vendor name. Select the appropriate toggle option for displaying search results. If the default Direct Integrations Only option is selected, the search results only display direct integration applications in alphabetical order. If the Direct Integrations Only option is not selected, all results (direct integrations and non-direct integrations) are displayed in alphabetic order.
Tags	Enter any tags for this application. This field is optional. Multiple tags can be entered. To delete tags, click the “x” to the right of the tag or press the Backspace button on your keyboard.
View integration instructions	For direct integrations, clicking this link opens the application’s integration instructions in a new tab.
Activity Threshold	Select the number of days for the Activity Threshold , which defines the number of days of inactivity before an application’s user is labeled inactive. The default activity threshold is 60 days. For applications with an integration, you can customize the activity threshold to 15, 30, 60, 90, or 120 days. For details, see Setting Activity Thresholds.
Integration Tasks	For direct integrations, the list of available integration tasks will vary by application.

Managed SaaS Applications Buttons and Icons

The following table describes the buttons and icons on the Managed SaaS Applications page.

Button or Icon	Description
Column Display	Click the grid icon on the upper right side of the page to reveal the columns you want to see in Managed SaaS Applications .
Column Search and Sort	Use the search box above the column to search for values within a column. Click the column search box to reveal values to search for within the column. Select the appropriate values to include in the search. Click the column header, and then select the arrow to sort the column data ascending or descending.
Column Pinning and Sizing	Hover over the rightmost end in the columns’ header of the Managed SaaS Applications table to reveal a hamburger menu icon to pin and size columns: Pin Column Autosize This Column Autosize All Columns Reset Columns Expand All Row Groups Collapse All Row Groups .
Column Filters	Click the upside-down triangle underneath the column header to reveal the available column filters: Equals Does not equal Greater than Greater than or equal to Less than Less than or equal to Between Blank Not blank .
Export CSV	Exports a listing of your Managed SaaS Applications based on your chosen column and filtering options.

Managed SaaS Applications Columns

The following table explains the Managed SaaS Applications columns. Some columns are displayed by default in the list, and others are available in the column chooser. Filtering options by column are also explained. Within a few minutes after Adding an Application and integrating the application’s Application Roster task, data will populate in the Managed SaaS Applications columns.

Technopedia is the source for the application data displayed in the following columns:

• Application

• Vendor

• Category Group

• Category

• Sub-Category

  Column	Description	State	Filtering Options
  Application	In addition to the application name, this column includes a parent/child listing for applications with multiple instance types. The parent listing is not clickable; the child listings are clickable and take you to the SaaS Application Details page. Click the right-facing arrow before an application name to reveal the multiple instance types. The total for all of the application instances are rolled up into the annual spend , licenses , assigned users , and active users columns.	Shown by default Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
  Vendor	This is the SaaS application’s vendor.	Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
  Annual Spend	This is the application’s annual license cost. For applications with licenses that span over an 18-month, two-year, or three-year period, the annual spend is prorated. The Annual Spend amount matches the total amount from each term entered in the application’s Licenses Tab .	Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
  Licenses	This value equals the total number of licenses created in the SaaS application’s Licenses Tab .	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals
  Assigned Users	This number refers to users from the application roster that have a license assigned. The Assigned Users number matches the total number of users, located in the lower left-hand corner, of the application’s Users Tab.	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals
  Active Users	This is the total number of users from the application roster that are considered active. The Active Users number matches the total number of Active users listed in the Activity column of the application’s Users Tab.	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals
  Category Group	This is the top-level application category and does not have a slideout.	Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
  Category	This is the second-level application category and has a clickable slideout to review annual spend, assigned and active users, and redundant applications.	Shown by default Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
  Sub-Category	This is the third-level application category and has a clickable slideout to review annual spend, assigned and active users, and redundant applications.	Shown by default Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
  Administrator	This column displays the email address of the application administrator who manages the users or usage of the application.	Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending
  Integration	This column displays the application’s integration data source for SaaS Management: Direct, SSO, or None. For integration data source details, see Choosing a Data Source.	Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
  Tags	This searchable field information is entered when adding an application.	Column Chooser	Case insensitive free form search using the search box

Category Slideout Columns

The following Category Slideout columns are available for this list. Some columns are displayed by default in the list, and others are available in the column chooser. Filtering options by column are also explained.

Technopedia is the source for the application data displayed in the Application and Sub-Category columns.

Column or Tile	Description	State	Filtering Options
Annual Spend (tile)	This is the total spend for all applications in this category.	Shown by default	None
Sub-Categories (tile)	This is the quantity of sub-categories for the category.	Shown by default	None
Application	These are the applications assigned to this category.	Shown by default Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
Sub-Category	This is the third-level application category and has a clickable slideout to review annual spend, assigned and active users, and redundant applications.	Shown by default Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
Annual Spend	This is the total spend for each application in this category.	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals
Assigned Users	This number refers to users from the application roster that have a license assigned.	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals
Active Users	This is the total number of users from the application roster that are considered active.	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals

Sub-Category Slideout Columns

The following Sub-Category Slideout columns are available for this list. Some are displayed by default in the list, and others are available in the column chooser. Filtering options by column are also explained.

Technopedia is the source for the application data displayed in the Application column.

Column or Tile	Description	State	Filtering Options
Annual Spend (tile)	This is the total spend for all applications in this sub-category.	Shown by default	None
Application	These are the applications assigned to this sub-category.	Shown by default Column Chooser	Case insensitive free form search using the search box Ability to sort ascending/descending Select/deselect values in list
Annual Spend	This is the total spend for each application in this sub-category.	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals
Assigned Users	This number refers to users from the application roster that have a license assigned.	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals
Active Users	This is the total number of users from the application roster that are considered active.	Shown by default Column Chooser	Ability to sort ascending/descending Less than, greater than, in range Maybe equals, not equal, less than or equals, greater than or equals